from T. Bookman Limited
Time and Fees software is a software programme accessible via our web-site. The programme has been designed to allow your staff to enter time, expenses and disbursements and store those records in your firm's own unique database. We keep your data safe and take a back up each day.
We have taken a different approach from many practice management software companies in that we have aimed our software at people who need the tools to help them run the firm. In addition to the recording of time, expenses and disbursements the software also assists office management to plan work flows (via Work Planning) and, via holiday planning, to help you to plan for fluctuations in available labour and so to ensure that there is always sufficient labour available for the work-load at any one time.
As with all time recording software you must, of course, perform rudimentary in-house checks to ensure that all the required time and expense records have been correctly entered. If you have done so, Time and Fees ensures that the total value of Work In Progress (WIP) for the firm (which is the sum of the values for WIP for each of your clients) accurately reflects the uninvoiced amount of WIP at any chosen date.
It is accessible from anywhere that you have a good steady Internet connection so you don't need to be in the office, you could access this from home. If you are on the move, your Internet connection may drop out, therefore you will need to check that the entries or amendments you intended to make have actually been made.
There are comprehensive reports available to show time, expenses and disbursements, WIP, and billing analysis. For example, a particular WIP report can be show work done for a client by a department at a specified date.
There are additional features such as an in-house e-mailing system which can only be used to send messages (with attachments) between other members of staff on the system. Messages are sent and stored in your database and retrieved from your database by the recipient. It is not connected to any outside e-mailing system, therefore you will not receive spam mail or malicious e-mails. Also there is a ToDo list facility for each member of staff to create for themselves. It is not accessible by any other member of staff.
Access to analysis reports can be restricted to those members of staff that you choose to give access to. You can also allow any particular member of staff to enter time-sheets etc for others.
Work In Progress (WIP) is the value of work done that has not yet been invoiced at any one point in time. WIP could be valued at mid-day on any particular day but it is usual to value it at the end of a working day after all work has been added for a particular period. Normally, this period is a month end but it could equally be for a quarter period or annually.
When WIP has been invoiced to a customer, the value invoiced will no longer appear in WIP figures and an amount will appear in Sales and Debtors.
When billing WIP management often choose to put a different value on the sales invoice to that shown as a WIP value. If the value is higher on the invoice than that shown in WIP, this is called an over-recovery; if the value on the invoice is less than that shown in WIP, it would be and under-recovery. The recovery rate is the percentage figure produced from this calculation:
NB The recovery rate will be positive if the recovery is an over-recovery and negative if the recovery is an under-recovery.
Cloud based so you can access from anywhere via an internet connection and your browser.
Enter time and expenses, get management reports, and see company performance.
Brings your office together even if most of your employees work from home!
Holiday Planner, Work Planning, Invoicing, Job Allocation, MyMail 'Intranet' system, ToDoList...
Lets get in touch. Send us a message:
Kiveton Park, Sheffield, UK